The Paramount Theatre

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Marketing & Creative Services Assistant

Position: Full-time Department: Marketing & Creative Services

Summary: The Austin Theatre Alliance, parent organization of the Paramount and Stateside Theatres and Moontower Comedy Festival, is looking for a personable and outgoing addition to their Marketing & Creative Services team. This individual will have a love of promotion, ideas, social media and community partnership and will assist the Director of Marketing & Creative Services with the following in effort to promote Austin Theatre Alliance’s mission, performances, events & programs:

  • Aid in scheduling, tracking & placement of ad plans for all shows, events, festivals, season & development campaigns (radio, print, online, etc.)
  • Ensure marketing materials are created, ordered, & distributed
  • Coordinate cross promotions with community partners, pre/post show festivities & events
  • Track and create marketing settlements for each show
  • Work closely with media & sponsors to execute both sides of partnerships
  • Assist social media efforts & online marketing scheduling
  • Research & execute grass root marketing efforts
  • Pull marketing reports from theatre’s database system
  • Proof direct mail, brochures, web copy, eblasts, ads, etc.
  • Respond to inquiries and requests from press & general public
  • Compose copy for radio spots, eblast features, shows and events

Some experience required in following areas:

  • Small Event/Promotion management
  • Copy writing
  • Ad placement
  • Facebook/Twitter/Instagram/Snapchat

Note: Some evening and weekend work will be required outside of normal work week.

Apply: Please email a cover letter and resume to Brooklyn Barbieri-Henson with “Marketing & Creative Services Assistant” in the subject line. We will contact you to set up an interview, please no calls. Thank you!

Development Administrative Assistant

Position: Full-time Department: Development Supervisor: Executive Director of Development

Summary: Development Assistant is responsible for daily administrative activities in support of all development programs, such as maintaining accurate donor data and in Tessitura and the donor acknowledgement process.

Essential Duties and Responsibilities:

  • maintain donor records: process daily donations, enter into database, generate thank you letters, circulate for signatures, mail out with corresponding materials
  • manage data in Tessitura system by running merge/purge on a regular basis, review data regularly to ensure accurate up-to-date data is maintained
  • file all paperwork in an organized system on a regular schedule to ensure information is accessible
  • coordinate communication with board members for meetings, send out board minutes and calendar appointments, and assist with quarterly meeting materials
  • assist throughout the year to maintain accurate information for special events
  • track development expenses and pull reports as needed
  • be proactive with ideas on how to create new and improved systems to better manage fluctuations with incoming data and workload (specifically during special events and season renewals)
  • help set development meetings with donors and staff and coordinate communication

Additional Duties:

  • help coordinate Tessitura fiscal year updates with development and IT support
  • assist other organizational staff as needed
  • help monitor and organize office and membership supplies as needed

Physical Requirements: Must be able to climb stairs safely, sit at a desk/computer/etc for much of the day, and able to lift 20 pounds or more.

Education and/or Experience: Person must be well organized and able to multi-task and stay focused in a dynamic environment. A bachelor’s degree and 1 to 2 years of administrative experience is required. Previous experience in a non-profit environment and with Tessitura a plus. Must be proficient in MS Office and be able to type with speed and a high level of accuracy. Willing to adjust to a demanding and changing environment where different hats are worn each day and committed to and enthusiastic about ATA’s mission and programs.

Apply: Please email cover letter and resume to Krystal Parsons by September 12, 2016. We will contact you to set up an interview, please no calls. Thank you!

Organizational Background

Built in 1915, the Paramount Theatre has served Austin for nearly a century now. It stands next door to the State Theatre, constructed in 1935. Together, as the Austin Theatre Alliance, these spaces are acoustically more intimate, visually more appealing, and historically more significant than just about any other theatre in the region. Both are contributing structures to the Congress Avenue National Historic District, and the Paramount Theatre is listed on the National Register of Historic Places. The Theatres continue to serve as anchors in the downtown area for performing arts events, film screenings, and our education and outreach programs. Artists like Harry Houdini, Katherine Hepburn, and Helen Hays graced the Paramount stage in its early days. The venues continue to remain relevant to the community with a contemporary line-up of stars such as Lyle Lovett, Sheryl Crow, and Dr. Maya Angelou. Each year, more than 200,000 people pass through our doors to take in first-rate performing arts events and films.

Our Mission: Inspired by the power of the arts to change lives, the Austin Theatre Alliance strives to engage all Central Texans through extraordinary live performances and films, to ignite the intellect and imagination of our youths, and to ensure the preservation of the historic Paramount & Stateside Theatres; the crown jewels of downtown Austin.

To this end, the Austin Theatre Alliance has maintained its longstanding commitment to provide access to the arts for all Central Texans. Through our Education & Outreach programming, formally organized in 2008, we impact more than 18,000 children annually, seventy-five percent of the students are from the low-income, Title I schools most in need of our support. Our programs give students the thrill of attending a live performance at our historic venues, engage them in their classrooms, and provide an important resource for teachers wishing to incorporate creative learning techniques into their pedagogy. In a time of steep budget cuts, there is no more cost-effective way for students to reap the benefits of a comprehensive, integrated arts education than through the collaboration between schools and our education and outreach programs.

Paramount Theatre